Trying to decide if you need to hire a Wedding Coordinator or not? Learn exactly what they do so you can make the best decision for your wedding day festivities!
A wedding coordinator carries out a wide range of tasks that help you make sure your wedding goes off without a hitch, including the following:
Pre-Wedding Meeting
A wedding coordinator typically meets with you several weeks before your wedding. During this meeting, they’ll go over what you’ve planned up to that point. This helps them get a clear idea of whom you’re working with, as well as how your itinerary looks. An experienced wedding coordinator will ask lots of questions to get a clear understanding of your dream wedding and how they can help you get exactly what you want out of your big day.
Vendor Check-In
Once your wedding coordinator knows which vendors you’re working with for food, flowers, music, etc., they’ll help you handle all the logistics related to their services.
They’ll go over the contracts and make sure you understand what you’ve agreed to. They’ll also check in with the vendors to confirm key logistics — for example, whether or not they’re planning on being at the wedding, what time they plan on showing up, and what equipment they need.
Creating Timelines
If you’re still working on your itinerary for the wedding, a wedding coordinator will be very beneficial. They will use their experience coordinating previous weddings to help you figure out a timeline that works for you, your wedding party, and your guests.
A coordinator can also help you create floor plans and figure out where everyone and everything will go at the wedding venue. This ensures a smooth, stress-free event from start to finish.
Completing the Final Walk-Through
A wedding coordinator will also complete a final walk-through of the ceremony and reception venue. They’ll make sure everything is in place and that all your decorations, food, etc. are as they’re supposed to be. As a bride, you have enough to focus on the day of. A wedding coordinator will ensure everything meets your specifications so you canget ready and enjoy the day.
Addressing Overlooked Details
Even the most detail-oriented brides still might forget something important when planning their wedding. A wedding coordinator will have an easier time picking up on overlooked details and they will take care of them for you.
Managing the Rehearsal
The wedding rehearsal is often the first time all members of the wedding party — as well as the couple’s families — are getting together. This can be a chaotic experience if not structured and trying to nail down all th4 details while giving direction is a lot of pressure the night before your wedding day. However, a wedding coordinator can make things a lot less stressful. They’ll oversee the rehearsal, making sure everyone knows where to go, answer questions, and minimize confusion.
Overseeing the Wedding Day
Finally, a wedding coordinator will oversee the wedding day and ensure everything goes smoothly. They’ll keep track of your timeline so you can stay on schedule and help you avoid many of the common hiccups that can occur during a wedding ceremony and reception.